The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) is embracing the digital age—and that’s great news for dealers. As of May 1, 2020, the FLHSMV began accepting electronically signed versions of several essential forms—including title applications and odometer disclosures—when submitted by dealers and manufacturers.
But, as with all things DMV, compliance matters.
✅ Accepted Forms for E-Signatures
FLHSMV currently accepts electronic signatures on the following forms:
- HSMV 82040 – Title Application
- HSMV 82101 – Duplicate Title Application
- HSMV 82993 – Odometer Disclosure Statement
- HSMV 82994 – Motor Vehicle Reassignment Supplement
- HSMV 82995 – Power of Attorney/Odometer Disclosure
- HSMV 82053 – Power of Attorney
- New Title Applications:
- HSMV 82040-MV (Motor Vehicle)
- HSMV 82040-MH (Mobile Home)
- HSMV 82040-VS (Vessel)
🔐 What Makes an E-Signature Valid?
To be accepted by the FLHSMV, electronic signatures must meet NHTSA’s Rule 49 CFR 580 and NIST Assurance Level 2. That means:
- ✅ Identity verification using a secure process (shared secret, token, or credential)
- ✅ Signing must happen via a secure method (signature pad or verified email link)
- ✅ Signature must appear in the correct block on the form
- ✅ Complete audit trail must be available (IP address, timestamp, signer location, etc.)
📄 Certification & Attestation Required
To ensure compliance, dealers must submit:
- Signature Certification (Audit Trail):
Shows the full history of the e-signature process. (Example: DocuSign’s Certificate of Completion) - Attestation Letter:
On dealer or manufacturer letterhead, with this required language:
“[Dealer/Manufacturer] attests that the electronic signature(s) on the odometer disclosure documents meet the requirements set forth by National Highway Traffic Safety Administration Rule 49 CFR 580 for assurance Level 2.”
🗂 Submitting E-Signed Forms
- If using FLHSMV’s Electronic Filing System (EFS): Upload the signed forms, certification, and attestation.
- If filing over-the-counter: Print the e-signed forms and submit them with supporting documentation at the tag office.
How Tap to Sign Makes Compliance Easy
Tap to Sign meets and exceeds Florida’s digital signature requirements. Our platform:
- Verifies signer identity securely
- Captures IP, timestamp, and document activity
- Retains records for audit compliance
- Exports a signature certificate with every transaction
Florida dealers: Don’t let paperwork slow down your deals.
With Tap to Sign, you get speed, security, and total FLHSMV compliance—right out of the box.
Need help setting up compliant e-signing for Florida? Let’s talk.
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